10 April 2024

Witnessing a Deed of Conveyance for Trinidad and Tobago

Lately, there have been instances where our notary has not been able to effectively deal with a client’s documents due to them not having a witness, amongst other things. Read on to find out how you can avoid this issue.

Estimated reading time: 3 minutes

For your signature on your Deed of Conveyance to be considered valid, a Notary Public must witness you signing your documents.

However, for some countries such as Trinidad and Tobago, there are extra rules for witnessing documents. A Notary Public must witness a witness, who is there to witness your signature being written.

Read on to learn about what requirements you must meet to ensure that your notary appointment goes as smoothly as possible.

The role of a notary when witnessing a witness for a Deed of Conveyance

When a witness acts as a witness to the signature of documents, they also provide their own signature. As a result, the document will have both the signature of the person to whom the document belongs, and the person witnessing them signing the document.

Whilst the witness is there to verify that the person signing the document is who they say they are and that they have signed the document in their presence, a notary will have to be there to ensure that the witness is who they say they are as well.

Additionally, the notary will notarise the deed or other documents so that they are accepted as valid, verified documents.

Not every document or country will require a notary to act as a witness for a witness, but Trinidad and Tobago does.

What documents are required?

Alongside the actual Deed of Conveyance itself, a statutory declaration will also need to be signed by the person who is witnessing the signing of the deed. There will need to be one declaration per signature.

For example, if there are two people signing a deed because they arranged their appointment together, then the individual witnessing them signing the deed will need to provide two declarations.

If one person signs two documents, then there will also need to be two declarations.

Additionally, the Notary Public will need to see the ID and proof of address of the witnesses, alongside the ID and proof of address of the person signing the deed.

How we can help

Our Notary Public of England and Wales, Nathan Woodcock, has years of experience and has helped thousands of clients with their notary needs. He has dealt with matters for Trinidad and Tobago several times, and so understands the unique challenges that Trinidad and Tobago’s laws provide.

If you need your Deed of Conveyance notarised for use in Trinidad and Tobago, then you can book an appointment with Nathan. Your appointment can take place at one of our offices in London, Manchester, or Sheffield. Alternatively, you can use our mobile notary service to arrange for your appointment to take place at a reasonable time and location that suits you.

Ensure that you have witnesses ready to accompany you for your appointment, otherwise we will not be able to notarise your deed for Trinidad and Tobago. The appointment will have to be rearranged for another day.

Alongside the notarisation of your deed, you may also need to get it issued with an apostille for it to be legal to use in Trinidad and Tobago. Our team can help you with this, as we work closely with the Foreign, Commonwealth and Development Office (FCDO). We offer a standard apostille service and a fast-track service. You can choose between them based on how quickly you need your apostilled documents, but please note that the length of time it takes the FCDO to complete the process varies by the time of year.

Get in touch with us today to discuss your needs with a member of our team.